Choose the secure location
Put the physical document where it belongs before creating the clue.
Remember the safe place you chose for important documents.
A passport, certificate, warranty, or household record belongs somewhere secure. StashPin can hold the small location clue that helps you return to that place later.
Save enough to find it—not enough to recreate it.
A physical-document clue can stay simple and specific.
Use a general item name and the storage route you need: “Passport — blue lockbox, office cabinet, top shelf.” The goal is to find the physical document, not to copy sensitive numbers or the full contents into a note.
Treat the StashPin record as a signpost. Avoid putting passwords, account credentials, identification numbers, or other secrets in the clue.
Good candidates for a location clue.
Focus on papers that are important, rarely used, or stored away from everyday files.
Passports — Blue lockbox, office cabinet
Home warranty papers — Property binder, den shelf
Appliance receipts — Kitchen records folder
Original certificates — Document case, closet shelf
Use privacy-aware clues.
StashPin is local-first, but the details you enter still deserve care.
- Name the category, not every secret. “Insurance folder” can be enough.
- Photograph the container when useful. A selected photo of the correct binder or box may be safer and more helpful than a picture of the document itself.
- Review exports before sharing them. Backups and exported details are created or shared only when you initiate those actions.
- Update the location after access. If a document goes back to a different shelf or case, save the new clue.
StashPin does not use accounts, in-app advertising, analytics, or tracking. A local copy stays on your device. If you opt in to Personal iCloud Sync with Stash Pin Unlimited, Personal content is also stored in your private Apple CloudKit database.
A short document routine.
Save a minimal route
Name the item or category, then the room, container, and shelf you need.
Keep it current
Update the location whenever the document is returned somewhere new.